Travel and Special Programs Coordinator – Part Time (24 hours per week)

The Santa Barbara Museum of Art, a leading West Coast art museum, presents internationally recognized collections and exhibitions, a broad array of cultural and educational activities, and trips around the world.  We have an immediate, part-time opening for the right person who enjoys diverse assignments in a fast-paced environment, to assist in SBMA’s Travel and Special Programs Department.

Main responsibilities include:  developing or assisting with an active schedule of travel programs, concerts, lectures, and other events to generate funds, attendance, increased membership, and increased participant dedication to SBMA; coordinating various aspects of Special Programs including correspondence, inquiries, publicity, marketing, mailings, filing and archive maintenance, research, editing, and data entry for travel database; and acting as SBMA Representative and/or Tour Manager on select Museum tours (2-5 per year).

More specifically, this position handles most correspondence with SBMA travelers (group emails and individual questions); manages the “in-town” events:  the chamber music concert program (4-6 times per year, weekday evenings or weekend afternoons), Quire of Voyces (2 times per year: First Thursdays in May and December), travel lectures (depends, usually a few per year), pre-tour gatherings (various times, one per tour), traveler appreciation party every 5+ years; drafts or edits tour mailings (approx. 1-4 per tour, 16-18 tours per year); creates Eblasts and coordinates scheduling with the Marketing Team; edits tour brochures; oversees payments and receivables with the help of the program Assistant; assists Manager with closing the accounting of tours, events, and other budgets; takes on the clerical duties of the Assistant in their absence, including tour reservations and travel requests; helps to maintain database; pulls email and mailing lists; manages Travel Program web pages and keeps them current; and acts as SBMA Representative and/or Tour Manager on SBMA-sponsored tours.

This position requires a college degree (BA in Art History preferred); excellent customer service skills; advanced MS computer skills (Microsoft Word, Excel, Outlook, database); office and clerical experience; strong verbal and writing skills; strong research skills; excellent organizational abilities; excellent proofreading skills; and accounting experience. It is essential to have a careful attention to detail, a high level of accuracy and thoroughness, and the ability to take direction and responsibility. The right person should be efficient, deadline-driven, task-oriented, resourceful, and reliable. The ideal candidate has the ability to work under pressure with many moving parts, organize and manage multiple priorities, problem solve, and the willingness to travel and work off-hours.

• The position reports to the Travel and Special Programs Manager.
• Schedule when not on tour: 24 hours per week. Preferred schedule:  9-2:30 daily (five hours with half-hour lunch) from Monday through Thursday.  9-1:30 on Friday. When events are outside of business hours, comp time is taken from regular work hours.
• Wage: $25.20 per hour.
• When traveling on a museum tour, position and wages change. Travel rate applies during hosting of trips and worked is billed hourly.
• Part Time Status provides competitive benefits including prorated paid vacation/40 hours of sick pay/13 holidays (14 on federal election years), and 403b retirement plan eligibility and match up to 5% after a year of service.  You are also eligible for our reduced voluntary ancillary benefit plans, Museum store discounts, reciprocal benefits to other non-profit destinations, and for those riding as a commute, membership for safe storage at the BikeStop downtown.
• Valid driver’s license and current passport for occasional travel.
• Successful Background Check is required and proof of COVID-19 Vaccination.
• This is not a remote position.
• Complete applicant submission packages will be considered. A writing sample may be requested during the selection process.

Completed Applicant Package: Cover letter, resume, and application with at least two references.

Send to:
Human Resources
Santa Barbara Museum of Art
1130 State Street, Santa Barbara, CA 93l0l
Fax: 805.963-7264
Email (preferred): hr@sbma.net

The Santa Barbara Museum of Art is an Equal Opportunity Employer and committed to diversity. The Santa Barbara Museum of Art is recognized for its comprehensive art collection, diverse exhibits, and a broad array of events and community activities.